This method will take the Facebook icon for example, and guide you to add social media icons in your Outlook signature easily. Note: Before adding social medial icons in an Outlook signature, you need to save the icons on your computer firstly. In the Mail view, click Home New Email to create a new email. In the new Message window, click Insert Signature Signatures to open the.

Email signatures are common especially in business environments. These signatures usually give you information about the sender of the email, and it often contains their details such as their name, their position in the company, email address, and some other information. You can add your signature in your Outlook emails, too, if you want.

While we already have a guide on adding signatures to your emails, the interfaces that let you do it have changed since then. This guide covers the most recent versions of Outlook for various platforms to let you add a signature in Outlook for your computer.

Add a Signature In Outlook For Windows

If you’re a Windows user, chances are Outlook is your primary email client. It works extremely great on this platform and lets you manage multiple of your email accounts from within a single app.

Adding a signature to the Outlook for Windows is pretty easy. You can also create separate signatures for each of your email accounts.

• Launch the Outlook app on your PC.
• Click on the File tab at the top-left corner of your screen to open a menu.

• Click on Options from the left sidebar on your screen.

• On the following screen, click on Mail in the left sidebar to access your email settings.
• On the right-hand side pane, find the section that says Compose messages. Inside of this section, you’ll find a button labeled as Signatures. Click on it to open it.

• Click on New on the following screen to create a new signature in the app.

• It’ll ask you to enter a name for your signature. Do so and click on OK.

• Select your signature in the list and you’ll instantly be able to edit it in the box below.
  Here, you can type your signature in plain text and then use the available formatting options to stylize it. You can also add images to your signature if you want.
  In the Choose default signature section, select the email account that you want to use your new signature for. Select your signature from the New messages menu if you want each of your new emails to have the signature applied to it. You can also choose a signature that’ll be used for your email replies and forwards.
  Finally, click on OK when you’re done creating your signature.

Add a Signature In Outlook For Mac

You can add a signature in Outlook for Mac as well but the option to do so is located in another menu than where it is in Windows. Other than that, it pretty much gives you the same number of options and features to add and format your signature in the app.

• Click on Launchpad in the Dock, search for Outlook, and open it.

• Click on the Outlook menu at the top and select Preferences.

• On the following screen, click on Signatures in the Email section. It’ll let you manage your email signatures.

• Click on the + (plus) sign in the Edit signature box to add a new signature to Outlook for Mac.

• It’ll instantly open a new window letting you type and format your signature. As you can see, there are options to style your signature the way you want.

• In the Choose default signature section, you can specify options like what email account to use the signature in, if you’d like to use it for your new emails, and also if it should be included in your replies and forwards.

Add a Signature In Outlook For Web

Unlike the desktop versions, Outlook for Web isn’t much cluttered with options here and there and it’s pretty easy to find the option to add your signature in the app. All you basically need to do is launch the app on the web, click on an option, and you’re all set.

Insert Signature Outlook App Mac 2017

• Head over to Outlook for Web and log-in to your account if you haven’t already.
• Click on the settings icon at the top-right corner and choose the View all Outlook settings option.

• On the following screen, click on Compose and reply from the options available on your screen.

• Soon as you do that, you’ll find a large white box on the right-hand side pane. That’s where you can add your signature.
  Type in your signature, use the available tools to format it, choose appropriate options like when to include it in your emails, and finally click on Save at the bottom.

Using Your Signature In Outlook

Unless you’ve chosen to include your signature in all of your outgoing emails, you’re going to have to manually add it to each of your new emails. It’s pretty easy to do though as the option to do so is easily accessible on the new email window.

• Launch Outlook and click on New Email to compose a new email.

• Ensure you’re inside the Message tab. Find the section titled as Include in the tab and click on Signature.

• The signature you created earlier should appear in the list. Click on it and it’ll instantly be added to your current email.

• If you want to use another signature, you can click on the Signatures option to do so.

Changing Your Signature In Outlook

If any of the details included in your signature changes, you want to make sure that your signature reflects that. Changing a signature in Outlook for any platform is totally possible to do and you can do it as below.

• In Outlook for Windows, click on New Email, select Signature, and click on Signatures. You can then select your signature and edit it.

• In Outlook for Mac, click on Outlook > Preferences > Signatures, choose your signature, and click on Edit.

• On the Outlook for Web version, click on the settings icon, select View all Outlook settings, choose Compose and reply, and you can edit your signature.

It’s a good idea to include a signature in your Outlook emails and let us know what you think about it in the comments below.

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Adding a signature to your emails gives them a professional touch. Setting up your signature also saves you time since you don’t need to type in your contact details every time you send a new email. Fortunately, learning how to add an email signature in Outlook is a pretty straightforward process.

How to Add YourSignature in Outlook for Windows

Creating a signature inOutlook is easy. For Outlook 2019, 2016, and 2010, just click on File > Options> Mail > Signatures. In Outlook 2007, go to Tools > Options > MailFormat > Signatures. There are also different steps for setting it up on theOutlook web app and on Outlook for Mac. Here are several ways to add asignature to Outlook:

How to Create Signature in Outlook 2010, 2016,and 2019

1. Open the Outlook app.
2. Click on File in the Outlook menu bar.
3. Then click Options.
4. Click on Mail in the Outlook Options dialog box.
5. Then click on Signatures. This will cause the Signatures and Stationery menu to appear.

   Note: Mobile signatures are text-only and do not give you the option to format text nor insert hyperlinks or images.

6. In the Email Signature tab, click on New.
7. Type in a name for your signature in the pop-up box, and click OK.
8. Type your signature in the Edit Signature box. This is where you put your name, title, company, contact number, and email address, or anything that you want to add to your signature.
   

   Then you can use the standard editing options in the Edit Signature box to format your signature.

   • You can choose a font type, text size, text effects, text color, and text alignment.

   • You can insert a company logo, social media buttons, or other images by clicking on the Image icon. This will let you import a photo from your computer or hard drive.

   • You can insert a link by clicking on the Hyperlink icon (the one that looks like a globe with a chain).

   • You can insert a business card that you’ve set up in Outlook contacts by clicking on the Business Card icon.

   • In the Email Account dropdown, choose which email account you would like to associate your signature with.

   • In the New Messages dropdown, you can choose which email signature to attach to all new messages. Outlook will then automatically add the selected signature every time you create a new message.

   • In the Replies/Forwards dropdown, you can also choose which email signature to attach to emails that you reply to or forward to others.

9. Click on OK when you’re done.

You can then see your signature by opening a new email. If you want to insert it manually, go to Insert > Signature and choose which Signature you would like to add.

How to Create Signature in Outlook on the Web

1. Sign in to office.com. You might be asked to sign in. Use your Microsoft username and password.
2. Then open the Outlook tab.
3. Click on the gear icon in the top-right corner of the window.
4. Then click on View All Outlook Settings. You will see this in the bottom-right corner of your window.
5. Select Compose and Reply. You will find this in the left-side column.

   Note: Mobile signatures are text-only and do not give you the option to format text nor insert hyperlinks or images.

6. Then type in your signature in the Compose and Reply window. Format your signature with the standard editing tools provided for in the box.
7. Once done, click on Save.

To see your signature, click on New Message. Outlook will automatically add your signature at the bottom of the message. If you want to add your signature manually, click on the ellipsis icon at the top of the pane for composing a message, then click on Insert Signature.

How to Add a Signature in Outlook for Mac

1. Open Outlook.
2. Go to the Preferences menu. You can find this by clicking File > Preferences, or by hitting the Command + Comma keys.
3. Click on Signatures.
4. Click on the + sign near the Edit Signature window.
5. Edit the Signature name. The signature will be named Untitled by default. Click on the Untitled signature name and rename it whatever you like.
6. Type your desired signature details in the Signature box.
7. Customize your signature settings in the Choose default signature section. You can choose to associate a signature with a certain email account, or have the signature appear in new messages or emails you reply to or forward to others.
8. Click the X button.
9. Compose a new email.
10. Your new signature should appear at the bottom of a new message. If not, you can manually insert your signature. Simply click on Signatures at the Message tab in the New Email window, then insert the signature you would like to use.

While Outlook is a greatway to stay on top of emails and tasks, it is prone to security issues too.Learn how to strengthenyour Microsoft Outlook account with these top securitytips.

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